Trade Show Coordination

A person is writing in a notebook and holding a cell phone.

Services

  • Contract with Show Management
  • Make transportation, rental car and airline reservations
  • Create demos, PowerPoint presentations
  • Create show binder
  • Web-site ads on show web site, major sponsor sites, and your own company site
  • Send pre-show mailer to attendee list

Trade Show Services

  • Submit EAC (Exhibitor Appointed Contractor) Form to show contractor
  • Contact exhibit house for floor plans, list of equipment needed
  • Submit Electrical order to show contractor
  • Order any specialized lighting
  • Order carpet, rental furniture, bag and coat racks
  • Order phone lines, internet connection
  • Order card reader
  • Order wastebaskets, booth cleaning service
  • Order water cooler, catering if needed
  • Order any special handling, like overhead hanging signs, from show management
  • Get permission for unusually large or tall signage.
  • Place flower/plant order
  • Order AV equipment
  • Business cards for employees
  • Schedule meetings with key industry analysts and editors
  • Order "gifts" for key industry analysts and editors
  • Have product samples available for media testing and review before and during show
  • Line up company executives for at-show media broadcasts
  • Place staff housing order
  • Order name badges from Show Management
  • Contract with carrier for shipping materials from company
  • Contract with Van Line for shipping exhibit booth property
  • Arrange for staff dinner
  • Contract for photographer
  • Arrange for booth "talent" if needed
  • Run ad in show program
  • Investigate sponsorship
  • Explore off-premise promotional items
  • Review event billing and approve payment
Trade Show Services

When you exhibit your company and products at a trade show, you want to make a lasting impression on all prospective customers. With MWA Solutions as your trade show coordinator, we will manage and evaluate your organization’s appearance at trade shows and events and we’ll work with you to choose which meetings/trade shows are beneficial to your organization. In addition, our staff will attend, develop and carry out the trade show/event plan and manage the scope of the logistic process. MWA Solutions performs effectively with extraordinary organizational, communication, and diplomacy skills. Speak with us about our planning expertize today.

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